For record keeping and tax purposes, you must maintain a separate checking account for your real estate investment business that you can deposit checks into and pay expenses out of. One of the criteria that the IRS uses to determine whether a business is legitimate and not a sham is bank accounts. A business that claims expenses, losses, and depreciation on federal tax returns but does not maintain a bank checking account is going to be suspect and have a very hard time trying to document expenses if ever questioned or audited by the swell folks at the IRS. And the best method for documenting and recording expenses is to pay them with checks written on your real estate investment business checking account or with a credit card issued in the name of your real estate business. This way, you will not have to worry about confusing personal expenses with business expenses. Plus, working out of one checking account will allow you to easily track expenses on a daily basis. The same holds true for using business credit cards to charge business expenses on. For the past 10 years, my company, Home Equities Corp, has used the American Express Optima Card, now called the Business Management Account, to charge all business expenses. Every three months, the American Express Company sends me a detailed quarterly expense statement that is broken down into various categories. This helps to simplify my record keeping and tax preparation.
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