Solutions

Unit: Service Charge Settlement

Topic: Service Charge Settlement Infrastructure, Service Charge Settlement

TO C

To start the RE Navigator, in the SAP Menu choose:

Accounting Flexible Real Estate Management ->RE Navigator RE Navigator (RE80)

1 Create participation groups.

1-1 In the Navigation Area of the RE Navigator, change the display to Participation Group and choose D (Create).

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Participation group

VERW

Part. Group Name

Any text

Go to the Assigned Objects tab page and choose (AddMultiple Objects).

Double-click the Building entry, enter your building 1 in the selection screen, and confirm with (Continue).

Select your displayed building and copy it by choosing ^ (Copy). Save by pressing CTRL+S or -H) (Save).

1-2 Choose Q (Create) again. Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Participation group

PARK

Part. Group Name

Go to the Assigned Objects tab page and choose ^ (AddMultiple Objects).

Double-click the Property entry, enter your property 1 in the selection screen, and confirm with (Continue).

Select your displayed property and copy it by choosing if (Copy). Save by pressing CTRL+S or 9 (Save).

1-3 Choose Q (Create) again. Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Participation group

WOHN

Part. Group Name

Any text

Go to the Assigned Objects tab page and choose (AddMultiple Objects).

Double-click the Building entry, enter your building 2 in the selection screen, and confirm with (Start search).

Select your displayed building and copy it by choosing Save by pressing CTRL+S or 9 (Save).

1-4 Choose Q (Create) for the last time. Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Participation group

GEBAEUDE

Part. Group Name

Go to the Assigned Objects tab page and choose ^ (AddMultiple Objects).

Double-click the Participation group entry, enter 1000 as the Company code and 1## as the business entity and confirm the selection screen with ^ (Continue).

Select your VERW and WOHN participation groups and copy them by choosing ^

Save by pressing CTRL+S or 9 (Save).

2 Create settlement units.

2-1 In the navigation area of the RE Navigator, go to the Settlement unit entry, choose L3 (Create), select the Settlement unit entry and confirm with ^(Continue).

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Service charge key

1200

Settlement unit

WATER

SU name

Any text

Valid From

January 01 last year

Go to the Posting Parameters tab page and enter 9100 in the Business Area field and 1480 in the Profit Center field.

Go to the Participation Groups tab page. In the upper screen area enter VERW in the PartGrp field and press ENTER.

Go to the Cost Collector tab page, select the Period start line with the settlement start on January 01 of last year and choose ^ (Generate Cost Collector).

Save your settlement unit by pressing CTRL+S or HI (Save).

2-2 Choose the D button again (Create), select the settlement unit entry and confirm with

Enter the following data:

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Service charge key

1600

Settlement unit

MUELL

SU name

Any text

Valid From

January 01 of last year

Go to the Posting Parameters tab page and enter 9100 in the Business Area field and 1480 in the Profit Center field.

Go to the Participation Groups tab page. In the upper screen area enter WOHN in the PartGrp field and press ENTER.

Go to the Cost Collector tab page, select the Period start line with the settlement start on January 01 of last year and choose ^ (Generate Cost Collector).

Save your settlement unit by pressing CTRL+S or IWI (Save).

2-3 Choose the Q button again (Create), select the settlement unit entry and confirm with

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Service charge key

1500

Settlement unit

REINP

SU name

Any text

Valid From

January 01 of last year

Go to the Posting Parameters tab page and enter 9100 in the Business Area field and 1480 in the Profit Center field.

Go to the Participation Groups tab page and, in the upper screen area enter January 01 of last year in the Valid From field. Then, in the PartGrp field, enter the value PARK and press ENTER.

Go to the Cost Collector tab page, select the Period start row that matches January 01 of last year and choose ^ (Generate Cost Collector).

Save your settlement unit by pressing CTRL+S or W) (Save).

2-4 Choose the D button again (Create), select the settlement unit entry and confirm with

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Service charge key

2300

Settlement unit

REINV

SU name

Any text

Valid From

January 01 of last year

Go to the Posting Parameters tab page and enter 9100 in the Business Area field and 1480 in the Profit Center field.

Go to the Participation Groups tab page. In the upper screen area enter VERW in the PartGrp field and press ENTER.

Go to the Cost Collector tab page, select the Period start line that matches January 01 of last year and choose Si (Generate Cost Collector).

Save your settlement unit by pressing CTRL+S or HI (Save).

3 Create a master settlement unit.

3-1 Choose L3 (Create), select the Master Settlement Unit entry and confirm with (Continue).

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE of Partic. Group

1##

Service charge key

2301

Settlement unit

VVAE

SU name

Any text

Valid From

January 01 of last year

Go to the Posting Parameters tab page and enter 9100 in the Business Area field and 1480 in the Profit Center field.

Go to the Apportionment rule tab page.

In the lower screen area, choose (Insert) and enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE

1##

SCK

1500

Settl.Unit

REINP

Equiv. no.

1

Choose ^ again and enter the following data:

Field Name or Data Type

Values

CoCode

1000

BE

1##

SCK

2300

Settl.Unit

REINV

Equiv. no.

3

In the lower screen area, choose 2a (Add Up Equivalence Numbers).

Go to the Cost Collector tab page, select the Period start line that matches January 01 of last year and choose ^ (Generate Cost Collector).

Save your settlement unit by pressing CTRL+S or H) (Save).

4 View the settlement participation of your first commercial lease-out.

In the Navigation Area of the RE Navigator, change the display to My Objects and choose

Expand the Real Estate Contracts entry by pressing the ^ icon on the left of the entry and double-click your commercial contract.

Go to the Settlement Participation tab page and view the new entries.

Enter meters and measurement documents. 5-1

Expand the Pooled space entry by clicking the ^ icon on the left of the entry and double-click your ground floor pooled space (1000/1##/1).

Go to the Meters tab and choose (Changes Between Display Change). You can choose any texts for the measurement position and any name. Choose (Insert) and enter the following data:

Characteristic

Distribution by consumption

CONSUMPTION

Total meter for residual consumption

A200

Choose Li (Insert) again and enter the following data:

Characteristic

Distribution by consumption

CONSUMPTION

Distribution by rental space

In the lower part of the screen, go to the Rental spaces tab page, choose Li (Insert) and enter the value 6 in the Rental object column and January 01 of last year as the valid-from date. Return to the Details tab page.

Choose Li (Insert) again and enter the following data:

Characteristic

Distribution by consumption

WATER

CONSUMPTION

Distribution by rental space

In the lower part of the screen, go to the Rental spaces tab page, choose Li (Insert) and enter the value 9 in the Rental object column and January 01 of last year as the valid-from date.

Save your pooled space with y.

5-2 Double-click your first floor pooled space (1000/l##/2), go to the Meters tab page and choose ^ (Changes Between Display Change). You can choose any texts for the measurement position and any name. Choose S (Insert) and enter the following data:

Characteristic

Distribution by consumption

CONSUMPTION

Total meter for residual consumption

A200

Choose Is!" (Insert) again and enter the following data:

Choose Is!" (Insert) again and enter the following data:

Characteristic

Distribution by consumption

WATER

CONSUMPTION

Distribution by rental space

In the lower part of the screen, go to the Rental spaces tab page, choose (Insert) and enter the value 10 in the Rental object column and January 01 of last year as the valid-from date. Return to the Details tab page.

Choose si (Insert) again and enter the following data:

Characteristic

Distribution by consumption

WATER

CONSUMPTION

Distribution by rental space

In the lower part of the screen, go to the Rental spaces tab page, choose (Insert) and enter the value 12 in the Rental object column and January 01 of last year as the valid-from date.

Save your pooled space with 0=3.

5-3 Create an entry list.

In the SAP menu choose: Accounting Flexible Real Estate Management Service Charge Settlement Master data Meters Entry list Create (IK31)

Enter GR-## as the name and press enter.

Place the cursor in the Measuring points/Meters column and call the F4 Help. Enter the following data:

Place the cursor in the Measuring points/Meters column and call the F4 Help. Enter the following data:

Measuring point object

IME

Object type

Rental object

Object ID

1000/1##/1

Confirm your entry with ^ (Continue) and, as described above, select all the measuring points sequentially.

Confirm your entry with ^ (Continue) and, as described above, select all the measuring points sequentially.

Repeat the steps described under 5-3 for pooled space 1000/l##/2. Save the entry list by choosing El (Save).

5-4 Enter measurement documents.

In the SAP menu choose: Accounting Flexible Real Estate Management Service Charge Settlement Master data Meters Entry list Enter Meter Readings (IK34)

Place the cursor in the Entry list field and call the F4 Help. Enter GR-## as the entry list name and press & (Continue). Double-click your entry list. Change the measuring time to January 01 of last year and press ENTER.

In the Meter reading difference column, enter a start value of 0 for all measuring points and save by choosing M (Save).

Change the measuring time to December 31 of last year and press ENTER again.

In the Meter reading difference column, enter any values you like for the measuring points. However, makes sure that the meter reading of the pooled space in question exceeds the total of the assigned rental spaces.

6 Post vendor invoices.

In the SAP menu, choose: Accounting Flexible Real Estate Management Accounting Single Documents Enter Vendor Invoice (FB60)

6-1 Enter the following data:

Field Name or Data Type

Values

Vendor

3455

Invoice date

Today's date

Posting Date

Today's date

Amount

Any text

Calculate tax

X

Tax code

VN

G/L account

470400

Amount in doc.curr.

*

CoCode

1000

Bus. entity

1##

Service charge key

1200

Settlement unit

WATER

Reference date

Date within the last year

Post this document by choosing 9 (Post).

Post this document by choosing 9 (Post).

6-2 Enter the following data:

6-3

Field Name or Data Type

Values

Vendor

3457

Invoice date

Today's date

Posting Date

Today's date

Amount

Any text

Calculate tax

X

Tax code

VN

G/L account

470400

Amount in doc.curr.

*

CoCode

1000

Bus. entity

1##

Service charge key

1600

Settlement unit

MUELL

Reference date

Date within the last year

Post this document by choosing 9 (Post).

Enter the following data:

Field Name or Data Type

Values

Vendor

3458

Invoice date

Today's date

Posting Date

Today's date

Amount

Any text

Calculate tax

X

Tax code

VN

G/L account

470400

Amount in doc.curr.

*

CoCode

1000

Bus. entity

1##

Service charge key

2301

Settlement unit

VVAE

Reference date

Date within the last year

Post this document by choosing H) (Post).

Post this document by choosing H) (Post).

7 Perform periodic posting up to December of last year.

In the SAP menu, choose: Accounting Flexible Real Estate Management Accounting Periodic Postings Periodic Posting: Contracts (RERAPP)

Enter the following data:

Field Name or Data Type

Values

CoCode

1000

Object Selection Active

X

Object

BE 1000/1##

Hierarchical Object Selection

X

Month for Posting Run

12

Year for Posting Run

Previous year

Confirm these entries with ENTER.

In the Posting area, ensure that the entry in the Posting Run Mode field is Update Run and that the entry in the Type of Posting Run field is Periodic Posting + Transfer. Change these entries if necessary.

Check the error log by choosing fi? (Error Log).

In the SAP menu, choose: Accounting Flexible Real Estate Management Service Charge Settlement Settlement -^Execute/Continue Settlement (RESCSE)

Enter the following data:

Field Name or Data Type

Values

Activity

Create New Settlement

Title

NKA - GR##

Settlement Method

Simulation Only (Without Subsequent Actual Settlement)

Settlement type

Internal Service Charge Settlement

Settlement Schema

Planned principle

Settlement Step

Simulation of Posting Costs

CoCode

1000

BE of SU

1##

Settle To

December 31 of last year

In the lower screen area, go to the Parameter tab page and enter today's date as the Document Date, Posting Date, and Baseline date. In the Doc.Header Text field, enter NKA - GR##.

Save these entries as a variant by choosing 0. Assign the variant name and the meaning GROUP-## and save by choosing 9.

Start the simulation by choosing & (Execute).

Check the logs by double-clicking a row in the upper screen area.

Check the reports by double-clicking a row in the lower screen area.

9 Perform a complete settlement.

In the SAP menu, choose: Accounting Flexible Real Estate Management Service Charge Settlement Settlement -^Execute/Continue Settlement (RESCSE)

Choose S (Get Variant...) and double-click the variant that you created earlier.

Change the entry in the Settlement Method field to Actual Settlement and the entry in the Settlement Step field to 11 Posting of Costs in Financial Accounting.

Start the settlement by choosing (Execute).

10 Start the RE Navigator.

In the SAP menu, choose: Accounting Flexible Real Estate Management ->RE Navigator RE Navigator (RE80)

In the Navigation Area of the RE Navigator, change the display to My Objects and choose ■ir. Expand the Real Estate Contracts entry by pressing the ^ icon on the left of the entry.

Double-click your external commercial rental agreement and go to the Overviews tab page. Select all open items and note the settlement result given under the description Re from sett: AP operat.costs/Cr from settl: AP oper.costs in the accounts sheet line.

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